Catering & Private Event Inquiry Questionnaire (Dietary Needs & Guest Counts)
Catering & Private Event Inquiry Questionnaire (Dietary Needs & Guest Counts)
When someone wants to cater a 150-person wedding, corporate gala, or private birthday dinner, they visit your restaurant or catering company's website.
If your contact form simply asks: "Tell us about your event [Textarea]", you are in for days of tedious email back-and-forth:
- What is the date?
- Where is the venue?
- What style of service do you want (plated, buffet, food stations)?
- Are there severe food allergies or vegan dietary requirements?
- What is your budget per guest?
A structured Catering & Private Event Inquiry Questionnaire captures all critical culinary, logistical, and budgetary parameters in one pass.
Here is the hospitality-tested catering intake blueprint.
The 5 Pillars of a Flawless Catering Intake
Pillar 1: Event Fundamentals (Date, Occasion, Venue)
│
▼
Pillar 2: Guest Count & Service Style
│
▼
Pillar 3: Dietary Restrictions & Bar Service
│
▼
Pillar 4: Budget Range & Special Requests
│
▼
Pillar 5: Host Contact Details
1. Event Fundamentals
- Event Date:
Date Picker - Occasion Type:
Wedding,Corporate Dinner,Birthday / Anniversary,Charity Gala. - Venue Location:
Venue Name & Address(or "Still searching for a venue"). - Kitchen Facilities Available:
Full Commercial Kitchen Onsite,Prep Space Only,No Kitchen (Mobile Prep Required).
2. Guest Count & Service Format
- Estimated Guest Count:
Interactive Number Slider (10 to 500+ guests). - Service Style Preference:
- 🍽️ Formal Plated Dinner (Multi-course seated service)
- 🥗 Gourmet Buffet Stations
- 🍢 Cocktail Reception & Passed Hors d'oeuvres
- 🥪 Casual Drop-off & Set-up
3. Dietary Needs & Bar Service
In modern event planning, food safety and allergy accommodation are non-negotiable:
- Dietary Accommodations Needed:
Gluten-Free, Dairy-Free, Vegan, Vegetarian, Halal, Kosher, Nut Allergies. - Bar & Beverage Service:
- Full Open Bar (Beer, Wine & Custom Cocktails)
- Beer & Wine Only
- Non-Alcoholic / Mocktails Only
- Client Providing Own Alcohol (Staffing Only)
4. Budget Realism
"What is your estimated total food and beverage budget for this event?"
- Brackets:
$2,500 - $5,000,$5,000 - $10,000,$10,000 - $25,000,$25,000+.
Automated Proposal Generation
When an inquiry arrives:
- InfiForm automatically calculates estimated price tiers based on Guest Count and Service Style.
- High-value inquiries ($10,000+) trigger an instant Slack alert to your head event coordinator.
- The client receives an immediate confirmation email featuring your seasonal catering menus and tasting schedule.
Conclusion: Serve with Excellence
Hospitality begins the moment a client reaches out.
Deploy a professional catering intake form, eliminate booking delays, and deliver unforgettable culinary experiences from the very first interaction.
Related Articles
Influencer Collaboration Intake Form: Streamlining Brand Partnerships
Influencer marketing teams spend hours managing chaotic DM pitches and missing shipping addresses. Here is the operational brand partnership intake blueprint.
Nonprofit Volunteer Sign-Up and Availability Form Blueprint
Nonprofits struggle to coordinate volunteer schedules and skills. Here is the high-converting volunteer intake form that captures availability, skills, and emergency contacts.
Podcast Guest Pitch Form: Filtering Pitches and Collecting Headshots in Advance
Podcast hosts spend hours declining irrelevant PR pitches. Here is how to filter inbound guest requests and collect bios, topics, and high-res headshots automatically.